An intelligent workbench for tender documents
Agents that read complex tender PDFs, spot revisions and sync everything into the job system.
A building remediation specialistProblem statement
What the client was up against
Tenders arrive as large, complex PDFs that change between revisions. The team re keyed details into their job system by hand and missed changes risked the bid.
Our approach
How we approached it
- Built tender retrieval and workflow routing
- Used vision models to extract data from complex PDFs
- Added revision detection between tender versions
- Synced everything into the job system with locks and audit logs
Solution we created
What we built
An EXTRCT document workbench that ingests tenders, extracts quantities and specs, flags revisions and writes clean data into Simpro.
Agents in the system
The multi agent team behind it
SourcesSimpro (full create, read, update and delete), document storage
Retrieval agentCollects tender packs as they arrive
Extraction agentReads drawings, tables and specs
Revision agentCompares versions and highlights changes
Sync agentWrites records into Simpro with audit logs
People decideReview, approve and act
Retrieval agentCollects tender packs as they arrive
Extraction agentReads drawings, tables and specs
Revision agentCompares versions and highlights changes
Sync agentWrites records into Simpro with audit logs
Simpro (full createreadupdate and delete)document storage
What it was built to change
The outcome it is designed for
Designed for up to 90% faster tender processing and around 95% extraction accuracy on standard formats, with lower bid risk from missed revisions.
This is live work without published results yet. We show the problem and the build, not numbers we have not measured.
Client names, detailed case studies, demos and references can be shared on request.
Looking for a similar solution?
Tell us your version of this problem. We will walk you through what we built and what a first pilot would look like for you.
